Involving the Right People (DBS checks/Training)

All adults that work with young people in hockey are in a position of trust which has been invested in them by parents, the sport and the young person. This relationship can be described as one in which the adult is in a position of power and influence by virtue of their position.
Education & Training Guidance - February 2019
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Safeguarding Training

Please take a look at Safeguarding and Training Education Guidance to determine which training opportunity you will be required to complete. To find out more and access the training, click the corresponding tab under ‘Involving the right people’. 


Disclosure & Barring Service (DBS) Checks

A DBS check enables England Hockey and it’s clubs/associations to make informed recruitment decisions. Any individuals wishing to work with young people in hockey are required to undertake and enhanced DBS check and child barred list check.


England Hockey use GB Group (GBG) Online Disclosures to process our checks, allowing a swift and efficient service. The following guidance provides support for who is eligible for a DBS check, how to gain a DBS check and the responsibilities of your club/association. 


Disclosure and Barring Service (DBS) Eligibility Guidance 

This document will show which roles require DBS checks and the requirements needed for a check to be started.


Officials - DBS Eligibility Guidance

Officials and Umpires have different DBS requirements to other roles. This document will explain these differences.


DBS FAQ

This document will answer questions that you may have regarding DBS.


DBS Verifier FAQ

Verifiers are the members of hockey clubs who have access to our online DBS system. They can start DBS checks for the appropriate individuals and verify identification documents. this document contains a selection of questions that are frequently asked about the role and what to do in certain situations. 


Overseas Criminal Record (OCR) Checks

Coaches who are joining clubs from overseas will require different recruitment checks. this document will show you what they are and where to find the procedures for different countries.


DBS Portability Form

If a person has already completed a DBS check through another affiliated hockey club/association within the last 3 years, it can be ported over to a new club without having to start a new check using this document. It will need to be completed between the person who holds the check (top half) and the safeguarding/welfare representative of the new club (bottom half) and sent to Stuart Thomas, Ethics and Welfare Administrator, by email (stuart.thomas@englandhockey.co.uk) or through the post. The new club will receive confirmation by email when the check has been ported. the check will still count for the club/association that it was originally completed through and a check can be ported as many times as is necessary until it expires.


NOTE: This is only to be used for porting certificates between hockey clubs/associations. For porting certificates from outside of hockey, please use the DBS Government Update Service.



DBS Government Update Service

As of January 2020, England Hockey accepts the use of the DBS Government Update Service under the condition that the status check is performed centrally by England Hockey's Ethics and Welfare team, not by a hockey club/association. To find out more about the DBS Government Update Service and how to get a status check performed, please consult our FAQ.

If you want to check your DBS certificate on the DBS Government Update Service is valid to be used for an England Hockey status check, please contact Stuart Thomas.

NOTE: If you have been taken back to this page before you have reached the form in the DBS Government Update Service Checker, it means that your DBS Certificate on the Government Update Service in not eligible to be used. You will need to get a new DBS check started through your club/association.

DBS Update Service ID Verification Form

This form is to be filled out if your ID is verified by a club/associations Welfare Officer or DBS Verifier. Once completed, it must be returned to Stuart Thomas by email or post.


For further advice contact the Safeguarding Team at safeguarding@englandhockey.co.uk or on 01628 897516.

 

Welfare Officers will need their documents verified before processing checks, use the table below to contact your nearest office:

 

Northumberland, Cumbria, Durham, Yorkshire, Lancashire, Greater Manchester, Merseyside, Cheshire, Derbyshire, Staffordshire, Shropshire, Worcestershire, Lincolnshire, Nottingham, Leicestershire, Northamptonshire, Cambridgeshire, Bedfordshire - Elaina Leithead

 

West, Herefordshire, Gloucestershire, Wiltshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, London, Norfolk, Suffolk, Essex, Kent, Dorset, Hampshire, Surrey, Sussex - Jenny Mitchell


Recruitment Guidance

The Recruitment Guidance provides a number of steps to ensure your recruitment process is efficient, suitable and provides a young people with a safe and enjoyable environment to play hockey.


We have also updated our recruitment templates which can be adapted to include your own logo's and wording. These templates include: